Category Archives: grant proposal

Grant Proposal Writers must be Lifelong Learners

Trite phrases that roll off the tongues of keynote speakers leave a bad taste in my mouth. “Lifelong Learner” is one of those and I’ll apologize for using it in case it causes a gag reflex for you as it does for me. It’s one of those terms I consider as insightful and descriptive of the human condition as terms like “Lifelong Breather” or “Lifelong Eater.” The only people who aren’t learning left us.

Each time the government changes leadership, priorities change and usually there are some new grant programs created. These new programs often represent funding opportunities for the biggest institutional campaign donors of the ruling elite. (Wow, did I really say that? Yes, I did.) Doubters may need to check out who got awarded the latest round of grant proposals by the Federal Government and compare it to the largest institutional donors in the last campaign. You’ll find a discernible lean toward making grants to large institutional campaign donors. But that’s for another post and is an entirely irrelevant bird walk from lifelong learning, unless you learned something in which case it fits in a tangential way.

Grant writers need to learn constantly because grant programs and priorities are established whenever there is a change in leadership and philosophy – like the time that GW Bush came in and wiped out all of the bilingual education programs, and most other grant programs, from the US Department of Education, which thrived under Bill Clinton. President Bush opted for doling out pennies per child across the nation rather than grants, which one can argue the pros-and cons of; but that again is not the topic of this post, but which may yet represent some level of new information, hence lifelong learning for some of you breathers.

Learning a new grant program involves some identifiable steps, 1) reading the authorizing statute, 2) plugging the title of the new program into your Google Alerts to gather news about it, 3) calling a program officer with questions you may have, and 4) reading the Federal Register and the RFP carefully, and 5) attending all bidder’s conferences, webinars, and teleconferences throughout the pre-application period.

Grant proposal writers must also learn another lesson – their livelihood can ebb and flow with the public political whims come election-time, so my advice is not to finance a mortgage based on expertise in a particular grant program or you could end up in foreclosure when it’s de-funded.
So be a lifelong learner. Impact the world by creating win-win scenarios in the hot-button issues of your day. Get up-to-speed. Bite the bullet. Be proactive, because, the ball’s in your court and your clients are counting on you to be on the cutting edge. That’s why they passed you the baton!
(Offers for keynote contracts may be mailed for consideration to veronica@grantgoddess.com 😉

The public is a ferocious beast – one must either chain it up or flee from it. Voltaire (1694 – 1778)

Grant Proposal Writers must be Lifelong Learners

Trite phrases that roll off the tongues of keynote speakers leave a bad taste in my mouth. “Lifelong Learner” is one of those and I’ll apologize for using it in case it causes a gag reflex for you as it does for me. It’s one of those terms I consider as insightful and descriptive of the human condition as terms like “Lifelong Breather” or “Lifelong Eater.” The only people who aren’t learning left us.

Each time the government changes leadership, priorities change and usually there are some new grant programs created. These new programs often represent funding opportunities for the biggest institutional campaign donors of the ruling elite. (Wow, did I really say that? Yes, I did.) Doubters may need to check out who got awarded the latest round of grant proposals by the Federal Government and compare it to the largest institutional donors in the last campaign. You’ll find a discernible lean toward making grants to large institutional campaign donors. But that’s for another post and is an entirely irrelevant bird walk from lifelong learning, unless you learned something in which case it fits in a tangential way.

Grant writers need to learn constantly because grant programs and priorities are established whenever there is a change in leadership and philosophy – like the time that GW Bush came in and wiped out all of the bilingual education programs, and most other grant programs, from the US Department of Education, which thrived under Bill Clinton. President Bush opted for doling out pennies per child across the nation rather than grants, which one can argue the pros-and cons of; but that again is not the topic of this post, but which may yet represent some level of new information, hence lifelong learning for some of you breathers.

Learning a new grant program involves some identifiable steps, 1) reading the authorizing statute, 2) plugging the title of the new program into your Google Alerts to gather news about it, 3) calling a program officer with questions you may have, and 4) reading the Federal Register and the RFP carefully, and 5) attending all bidder’s conferences, webinars, and teleconferences throughout the pre-application period.

Grant proposal writers must also learn another lesson – their livelihood can ebb and flow with the public political whims come election-time, so my advice is not to finance a mortgage based on expertise in a particular grant program or you could end up in foreclosure when it’s de-funded.
So be a lifelong learner. Impact the world by creating win-win scenarios in the hot-button issues of your day. Get up-to-speed. Bite the bullet. Be proactive, because, the ball’s in your court and your clients are counting on you to be on the cutting edge. That’s why they passed you the baton!
(Offers for keynote contracts may be mailed for consideration to veronica@grantgoddess.com 😉

The public is a ferocious beast – one must either chain it up or flee from it. Voltaire (1694 – 1778)

Published by Creative Resources & Research http://grantgoddess.com

Stay within the Lines but Think outside the Box

I had mentor one time long ago when I was training to be an administrator. He had a way with with sayings and one of his favorites was, “Get your lovin’ at home.” By this he meant that you should do your job without expectation that people are going to like you – or love you – for the decisions you make. He was big on telling the truth, being straightforward, playing by the rules, staying within the lines, and making sure that everybody else did the same.

The request for proposals that you will be working from on almost any grant you ever write is a set of rules, restrictions, guidelines, advice, and legal direction for making an application. Following this RFP document is critical to development of a successful grant application. But sometimes clients don’t get it. They want to manipulate the grant to fit their fiscal needs and sometimes as a grant writer you need to help them see the bigger picture.

Case in point, I have worked with a nonprofit organization that has very narrow community support. They have strong community support within one demographic and they do not attempt to engage with groups beyond that narrow band. This has led to them into a fiscal crisis. So it became clear to some of the board members that they needed to do something new to bring in a broader audience. And so a grant proposal came along offering them the opportunity to do that. In a brave move, the board approved a contract to write the grant.

There was not unanimous support for this idea within the board because it is new and it is a different funding source, it is an effort to broaden the audience of the nonprofit beyond demographic band that they are accustomed to working with. There is also a deep level of mistrust of the funding source for the grant because it’s the federal government. So as the grant proposal is being developed, it’s making people nervous. Some board members are deeply concerned that they will lose control of the nonprofit by submitting this grant proposal. The reality of this fear isn’t the point, the fear is real because there is fear, not because there’s any substance to the fear.

So I am busy reminding myself this morning that I need to get my loving at home and that my bigger job in this grant development process is to help the client see that broadening their audience is mission critical if they are to keep the doors open. It is my job now to remind them gently that the Board needs to be open to engaging with the community at level beyond inviting them in and asking them for their money; that they need to be willing to listen; to implement new ways of doing things; that they need to be willing to make adjustments that are appealing to new audiences; and that they need to be willing to reinterpret what it means to be inclusive.

The issue I have in developing my current grant proposal is that I have to follow the RFP yet some of the guidelines are being challenged by a few vocal and increasingly nervous board members. It seems that these board members want to build in controls, restrictions, and barriers that may render the application unfundable within the guidelines of the RFP. My job this morning is to reinforce with their leadership what the grant requires and what the funding source expects. If this conversation does not sway them to creating an application that is fundable; I have a very difficult task of writing a narrative and submitting an application that may be dead on arrival.

Sometimes I need reminding that my role as a grant writer is advocating for the very project I’m hired to write, as silly as that may sound. Sometimes change just scares the hell out of people and they need to be comforted and have their hands held and their back patted along the way. Sometimes I am a grant counselor, sometimes I am a grant strategic planner, sometimes I am just a grant writer, but all of the time I need to keep the big picture in mind that I am writing for someone and must accommodate their wishes. Today I need to help my clients think outside the box while staying within the lines.

Stay within the Lines but Think outside the Box

I had mentor one time long ago when I was training to be an administrator. He had a way with with sayings and one of his favorites was, “Get your lovin’ at home.” By this he meant that you should do your job without expectation that people are going to like you – or love you – for the decisions you make. He was big on telling the truth, being straightforward, playing by the rules, staying within the lines, and making sure that everybody else did the same.

The request for proposals that you will be working from on almost any grant you ever write is a set of rules, restrictions, guidelines, advice, and legal direction for making an application. Following this RFP document is critical to development of a successful grant application. But sometimes clients don’t get it. They want to manipulate the grant to fit their fiscal needs and sometimes as a grant writer you need to help them see the bigger picture.

Case in point, I have worked with a nonprofit organization that has very narrow community support. They have strong community support within one demographic and they do not attempt to engage with groups beyond that narrow band. This has led to them into a fiscal crisis. So it became clear to some of the board members that they needed to do something new to bring in a broader audience. And so a grant proposal came along offering them the opportunity to do that. In a brave move, the board approved a contract to write the grant.

There was not unanimous support for this idea within the board because it is new and it is a different funding source, it is an effort to broaden the audience of the nonprofit beyond demographic band that they are accustomed to working with. There is also a deep level of mistrust of the funding source for the grant because it’s the federal government. So as the grant proposal is being developed, it’s making people nervous. Some board members are deeply concerned that they will lose control of the nonprofit by submitting this grant proposal. The reality of this fear isn’t the point, the fear is real because there is fear, not because there’s any substance to the fear.

So I am busy reminding myself this morning that I need to get my loving at home and that my bigger job in this grant development process is to help the client see that broadening their audience is mission critical if they are to keep the doors open. It is my job now to remind them gently that the Board needs to be open to engaging with the community at level beyond inviting them in and asking them for their money; that they need to be willing to listen; to implement new ways of doing things; that they need to be willing to make adjustments that are appealing to new audiences; and that they need to be willing to reinterpret what it means to be inclusive.

The issue I have in developing my current grant proposal is that I have to follow the RFP yet some of the guidelines are being challenged by a few vocal and increasingly nervous board members. It seems that these board members want to build in controls, restrictions, and barriers that may render the application unfundable within the guidelines of the RFP. My job this morning is to reinforce with their leadership what the grant requires and what the funding source expects. If this conversation does not sway them to creating an application that is fundable; I have a very difficult task of writing a narrative and submitting an application that may be dead on arrival.

Sometimes I need reminding that my role as a grant writer is advocating for the very project I’m hired to write, as silly as that may sound. Sometimes change just scares the hell out of people and they need to be comforted and have their hands held and their back patted along the way. Sometimes I am a grant counselor, sometimes I am a grant strategic planner, sometimes I am just a grant writer, but all of the time I need to keep the big picture in mind that I am writing for someone and must accommodate their wishes. Today I need to help my clients think outside the box while staying within the lines.

Published by Creative Resources & Research http://grantgoddess.com

Grant Writing Success is Just the Beginning

Hearing that your organization has been awarded a grant is exhilarating!  You want to tell everyone.  You want to celebrate your success.  Then it hits you —grant writing success is only the beginning.

That’s right.  While you were focused up to this point on all of the work involved in getting the grant, the real work hasn’t even started yet.  The “real work” is all about turning that vision into reality.  It’s at this point that you learn some valuable lessons about grant writing, and now is the time to make note of those lessons so you don’t have to learn them again, again, and again.

Here are some post-award lessons clients have learned that have helped them to be better grant writers:

  1. A realistic implementation plan and time line are important.  It sounded like a good idea at the time to say that you would get everything going within the first six months of the funding period, but now that you have the money, you understand how impossible that is.  It would have been much more helpful to have a realistic plan and time line to begin with.
  2. Accurate estimation of salary costs can save many headaches later.  Many grant writers like to squeeze more room into a tight grant proposal budget by including salaries at the low end of a salary schedule.,  The problem with that is you rarely hire people at the low end of the schedule.  If there isn’t enough wiggle room in the budget to be able to cut elsewhere, you can run into some real trouble when you don’t have enough money to hire all the people you said you would.  It makes more sense to use accurate salary estimates and develop a realistic program from the beginning.
  3. Planning the goals, objectives, and evaluation activities to fit the funding source’s requirements would have been helpful.  Doing a little bit of extra homework up front to align your project objectives with the required performance measures of the funding source (if there are any) can save many hours of extra work later.  The same goes with evaluation data collection and reporting procedures.  If the funding source has some requirements, learn about them before you write the proposal.  Then you won’t have to be scrambling and revising later.
  4. Communicating with all of the project partners and stakeholders in the grant development process saves a lot of explaining later.  Board members don’t like to be surprised by things that are in grant proposals – especially when they are asked about them in the community.  Keeping everyone in the loop and involved during the proposal development process saves time and effort later.

A little bit of advanced preparation can help your grant writing success be something you can really celebrate!

—————————

There is still time to sign up for  Grant Writing 101!

Free webinar — 10 Tips for Effective Data Management

Free e-book – 12 Secrets of Successful Grant Writers

Grant Writing Success is Just the Beginning

Hearing that your organization has been awarded a grant is exhilarating!  You want to tell everyone.  You want to celebrate your success.  Then it hits you —grant writing success is only the beginning.

That’s right.  While you were focused up to this point on all of the work involved in getting the grant, the real work hasn’t even started yet.  The “real work” is all about turning that vision into reality.  It’s at this point that you learn some valuable lessons about grant writing, and now is the time to make note of those lessons so you don’t have to learn them again, again, and again.

Here are some post-award lessons clients have learned that have helped them to be better grant writers:

  1. A realistic implementation plan and time line are important.  It sounded like a good idea at the time to say that you would get everything going within the first six months of the funding period, but now that you have the money, you understand how impossible that is.  It would have been much more helpful to have a realistic plan and time line to begin with.
  2. Accurate estimation of salary costs can save many headaches later.  Many grant writers like to squeeze more room into a tight grant proposal budget by including salaries at the low end of a salary schedule.,  The problem with that is you rarely hire people at the low end of the schedule.  If there isn’t enough wiggle room in the budget to be able to cut elsewhere, you can run into some real trouble when you don’t have enough money to hire all the people you said you would.  It makes more sense to use accurate salary estimates and develop a realistic program from the beginning.
  3. Planning the goals, objectives, and evaluation activities to fit the funding source’s requirements would have been helpful.  Doing a little bit of extra homework up front to align your project objectives with the required performance measures of the funding source (if there are any) can save many hours of extra work later.  The same goes with evaluation data collection and reporting procedures.  If the funding source has some requirements, learn about them before you write the proposal.  Then you won’t have to be scrambling and revising later.
  4. Communicating with all of the project partners and stakeholders in the grant development process saves a lot of explaining later.  Board members don’t like to be surprised by things that are in grant proposals – especially when they are asked about them in the community.  Keeping everyone in the loop and involved during the proposal development process saves time and effort later.

A little bit of advanced preparation can help your grant writing success be something you can really celebrate!

—————————

There is still time to sign up for  Grant Writing 101!

Free webinar — 10 Tips for Effective Data Management

Free e-book – 12 Secrets of Successful Grant Writers

Published by Creative Resources & Research http://grantgoddess.com

So THIS is Going Paperless? Really?

I just had a giggle-fit reading the small print in a federal grant Request for Proposals (RFP) when I got to the part about the Paperwork Reduction Act and the government’s estimate of how many hours it should take to complete this grant application.  Clearly, whoever wrote this little ditty of a paragraph that has been pasted into thousands of federal RFPs over the years has never written a federal grant.

This one says that it should only take 40 hours to put this application together. I spend more than 40 hours just chasing down the information and doing the research I need to do to start writing.  I wonder if the developers of the recent Investing in Innovation (i3) grants considered the hours it would take to thoroughly read through the over 450 pages of RFP, FAQs and other guidance in their time estimate. I wonder how many trees gave their lives for that innovative program?

Then I look around my office at the piles of paper, and as I wonder how a person could actually figure out how many trees died in this “paper saving endeavor,” I think “Paperwork Reduction Act?”  Seriously?

Don’t get me wrong.  I’m all for preserving the environment and conserving paper, but I really think we use more paper since the world has started going paperless.

Think about it.  The information age and the ease of sending information over the internet means that more and more resources are available.  And even though most of those come in electronic form, what do most of us do with all of the PDFs?  Print them.

Why? So we can take them with us to read later.

Isn’t that what all these mobile devices (iPhone, Netbook, Laptop, iPad, Kindle) are for? Yes, but the screen is too small or it’s too hard to browse through the document electronically, or looking at a screen all day and all night hurts my eyes…or…or….or….

Sure, we get fewer bank statements in the mail, but I actually get more junk mail.  In fact, I get five times as more junk mail because now I get more paper junk mail that comes in the mail as well as all the email spam. The email spam isn’t paper, but it’s just as annoying.

There are more paper inserts in newspapers, too, even though fewer people are subscribing to them.  Maybe local advertisers can afford more inserts since overall circulation is down.

I am amused when I read that the inserts are made out of recycled paper because I know I’m just going to put them directly into the recycle bin without looking through them so they can get recycled and an advertiser can make more inserts that I won’t read, and so on, and so on, and so on..  It seems to me that we could save a bunch of effort by just not printing them at all.  Why don’t we make those advertisements paperless?

If the government is really so concerned about going paperless, why won’t the IRS do it?  The IRS is actually generating more paperwork than before, and everything I get from the IRS comes with pages of useless gobbledygook.  We are supposed to file electronically so they have less paper to deal with, but why won’t they return the favor?

At this moment, I really want to go back to the pre-paperless era.  I would have less paperwork to deal with than I do now.

———————————–

There are only 7 more days to get your GrantGoddess.com membership at the discounted, early-bird rate!  Check out the membership benefits and join before the rate goes up.
 Visit http://grantgoddess.com/members.html

So THIS is Going Paperless? Really?

I just had a giggle-fit reading the small print in a federal grant Request for Proposals (RFP) when I got to the part about the Paperwork Reduction Act and the government’s estimate of how many hours it should take to complete this grant application.  Clearly, whoever wrote this little ditty of a paragraph that has been pasted into thousands of federal RFPs over the years has never written a federal grant.

This one says that it should only take 40 hours to put this application together. I spend more than 40 hours just chasing down the information and doing the research I need to do to start writing.  I wonder if the developers of the recent Investing in Innovation (i3) grants considered the hours it would take to thoroughly read through the over 450 pages of RFP, FAQs and other guidance in their time estimate. I wonder how many trees gave their lives for that innovative program?

Then I look around my office at the piles of paper, and as I wonder how a person could actually figure out how many trees died in this “paper saving endeavor,” I think “Paperwork Reduction Act?”  Seriously?

Don’t get me wrong.  I’m all for preserving the environment and conserving paper, but I really think we use more paper since the world has started going paperless.

Think about it.  The information age and the ease of sending information over the internet means that more and more resources are available.  And even though most of those come in electronic form, what do most of us do with all of the PDFs?  Print them.

Why? So we can take them with us to read later.

Isn’t that what all these mobile devices (iPhone, Netbook, Laptop, iPad, Kindle) are for? Yes, but the screen is too small or it’s too hard to browse through the document electronically, or looking at a screen all day and all night hurts my eyes…or…or….or….

Sure, we get fewer bank statements in the mail, but I actually get more junk mail.  In fact, I get five times as more junk mail because now I get more paper junk mail that comes in the mail as well as all the email spam. The email spam isn’t paper, but it’s just as annoying.

There are more paper inserts in newspapers, too, even though fewer people are subscribing to them.  Maybe local advertisers can afford more inserts since overall circulation is down.

I am amused when I read that the inserts are made out of recycled paper because I know I’m just going to put them directly into the recycle bin without looking through them so they can get recycled and an advertiser can make more inserts that I won’t read, and so on, and so on, and so on..  It seems to me that we could save a bunch of effort by just not printing them at all.  Why don’t we make those advertisements paperless?

If the government is really so concerned about going paperless, why won’t the IRS do it?  The IRS is actually generating more paperwork than before, and everything I get from the IRS comes with pages of useless gobbledygook.  We are supposed to file electronically so they have less paper to deal with, but why won’t they return the favor?

At this moment, I really want to go back to the pre-paperless era.  I would have less paperwork to deal with than I do now.

———————————–

There are only 7 more days to get your GrantGoddess.com membership at the discounted, early-bird rate!  Check out the membership benefits and join before the rate goes up.
 Visit http://grantgoddess.com/members.html

Published by Creative Resources & Research http://grantgoddess.com

Tune Out the Noise in Your Grant Proposal

Do you remember how difficult it could be sometimes to tune in to a radio station? A tiny move of the tuning nob could bring static.  Another tiny move could bring in two stations talking over each other and a little static, too. Finally, you get it just right and you hear the station you wanted as clear as a bell. (I realize that there may be some very young ones among you who have come of age in an era of iPods and Pandora who don’t know what I’m talking about, but go with it for a moment, ok?)

I have been working on a grant application this week (as usual), and I have a great client who has been doing some fantastic things.  This client is extremely bright and she sees connections between everything.  When she describes what she wants to do through the new grant, she can’t help but connect it to all sorts of other activities and programs that are already going on.  This integration of webs of services and partnerships is one of the hallmarks of a skilled program administrator, but it makes for messy grant writing.

Don’t get me wrong.  It’s very important in a grant narrative to connect new and existing services, to show the organization’s capacity for implementing programs of the size and scope of the one in the grant, and to use previous examples of success to demonstrate the likelihood of success of the new project. However, it’s also critical to describe what you plan to do as clearly as possible with as little “noise” as possible.

The simpler the program design, the easier it is to describe it clearly in writing. The more complex the design, the more potential there is for “static,” and the higher the likelihood that the readers will start to read other things into the proposal that are not really there and to impose their experiences and biases over your writing (that’s the other radio station you hear that’s infringing on your favorite song).

Your job as a grant writer is to keep it as simple as possible for the reader. Draw connections to other programs and services, but not so much that your message (your program design) becomes less clear.

Remember, the grant readers don’t know your organization or your fabulous program. Those little extra pieces of information about related programs and services that are only partially explained bring into your mind a full picture of integrated services.  To the reader, they only spark questions…..and static.

Do yourself a favor…..keep your program design simple and clean, and clear as a bell.

————————
Related Posts:

Five Tips for Writing Good Grant Objectives

Five Mistakes to Avoid When Writing Grant Objectives

Relax……And Tell Your Story

A Fool and His Grant Are Soon Parted – Follow the Instructions

————————

Tune Out the Noise in Your Grant Proposal

Do you remember how difficult it could be sometimes to tune in to a radio station? A tiny move of the tuning nob could bring static.  Another tiny move could bring in two stations talking over each other and a little static, too. Finally, you get it just right and you hear the station you wanted as clear as a bell. (I realize that there may be some very young ones among you who have come of age in an era of iPods and Pandora who don’t know what I’m talking about, but go with it for a moment, ok?)

I have been working on a grant application this week (as usual), and I have a great client who has been doing some fantastic things.  This client is extremely bright and she sees connections between everything.  When she describes what she wants to do through the new grant, she can’t help but connect it to all sorts of other activities and programs that are already going on.  This integration of webs of services and partnerships is one of the hallmarks of a skilled program administrator, but it makes for messy grant writing.

Don’t get me wrong.  It’s very important in a grant narrative to connect new and existing services, to show the organization’s capacity for implementing programs of the size and scope of the one in the grant, and to use previous examples of success to demonstrate the likelihood of success of the new project. However, it’s also critical to describe what you plan to do as clearly as possible with as little “noise” as possible.

The simpler the program design, the easier it is to describe it clearly in writing. The more complex the design, the more potential there is for “static,” and the higher the likelihood that the readers will start to read other things into the proposal that are not really there and to impose their experiences and biases over your writing (that’s the other radio station you hear that’s infringing on your favorite song).

Your job as a grant writer is to keep it as simple as possible for the reader. Draw connections to other programs and services, but not so much that your message (your program design) becomes less clear.

Remember, the grant readers don’t know your organization or your fabulous program. Those little extra pieces of information about related programs and services that are only partially explained bring into your mind a full picture of integrated services.  To the reader, they only spark questions…..and static.

Do yourself a favor…..keep your program design simple and clean, and clear as a bell.

————————
Related Posts:

Five Tips for Writing Good Grant Objectives

Five Mistakes to Avoid When Writing Grant Objectives

Relax……And Tell Your Story

A Fool and His Grant Are Soon Parted – Follow the Instructions

————————

Published by Creative Resources & Research http://grantgoddess.com