Category Archives: Tips from the Grant Goddess

After the Deadline

All you want to do after a deadline is collapse, think about nothing, and catch up on some of the sleep you lost over the previous week, but before you check out completely there are a few things you should do.

  1. Take a few moments to reflect on what went well and what didn’t go so well.  Is there anything you need to change for next time? Evaluate your own work and the overall process. Take notes so you can review your thoughts as you start the next project.  As tempting as it is to wait and do this another day, don’t.  You’ll forget some of the detail of what happened and you may end up repeating your mistakes.
  2. Prepare a copy of the final document, as submitted, for your client or others in the organization. Someone is eager to see a copy of the final product.  It will be easier to pull it together and transmit it now than it will be later. Prepare both final PDF copies and hard copies.
  3. Gather up your notes and research materials.  Ideally, you’ll organize and file them right away, but at least pull them all together in a pile that you can deal with later.  Otherwise, you may lose some of the things you really want to save as they get shuffled aside randomly when you start the next project.
  4. Prepare your next To Do list.  Time is valuable.  If you don’t leave your desk or office until you have developed a list of what you’ll be doing next, it will be easier for you to hit the ground running when you come back refreshed.

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Take a look at A Writer’s Journey, a blog about life as a writer.

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Published by Creative Resources & Research http://grantgoddess.com

How NOT To Do It

I usually like to publish positive tips for improving your grant writing skills, but every now and then I come across such a great example of what not to do that I can’t help but share it.

21st Century Community Learning Center grants were due earlier this week.  A little over two months ago, I approached one of my longstanding clients about writing one.  The reply was a cool, “No, we’ve got people who can handle this one.”  I replied as I always do to when a client declines my services.  I wished them luck and reminded them that if they need any help or would just like me to do a quick read (free of charge, of course) and give some feedback before they submitted the grant, I would be glad to help. I was assured that they wouldn’t need my help.

Then I let it go.

I moved on with that grant with contracts I acquired with two other clients.  Everything progressed as expected.

Then, at 3:00 p.m. on deadline day (proposals had to be received by the funding agency by 5:00 p.m.) I got a call from someone representing that client who wanted their login and password for the online system so they could upload their proposal.

First of all, I didn’t have their login and password for that particular system. If I’d had it, I would have provided it immediately. The other problem, though, is that this online system was a little strange. Applicants were required to complete a lot of forms online and submit them online.  Then, they needed to print some of them for signatures, and then combine those forms with the grant narrative and attachments and submit the hard copy to the funding source.  The whole package was not to be uploaded at all.

That meant that once these folks found a login and password, they would have to get those forms filled out, print some of them, gather more signatures, assemble their whole package, and hand deliver it to the funding source.  It would take them 30-40 minutes to get there to deliver the package.

I don’t know how it turned out, but it’s pretty likely they missed the deadline.

What’s the big takeaway lesson here?

If you are submitting a grant through any electronic system, acquiring a login and password and checking out the system and submittal procedures is one of the first things you should be doing, not the last.

These folks fell into the trap of focusing on the preparation of the narrative, rather than seeing the entire process. It’s a mistake that may have cost them half a million dollars.

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Try reading A Writer’s Journey and Sexy Grant Writers for more tips, hints, and even laughs.

What to see some examples of successful grant proposals to help you improve your grant writing skills?  Visit Grant Samples.

Published by Creative Resources & Research http://grantgoddess.com

Setting Your Grant Writing Goals for 2012

“You must know for which harbor you are headed 
if you are to catch the right wind to take you there…”
~ Seneca
I’m not really a fan of New Year’s resolutions (even though I have made a few), but I’m a big fan of goal setting.  Why? Because setting a goal gives me a specific target to shoot for, rather than a general direction that is nebulous and probably impossible to achieve..
Here’s an example:
Go west this year.
Get to San Francisco by January 30, 2012.
Which of those two is more helpful for my day to day planning and more likely to actually get me to San Francisco?
Right.  The more specific one.  The goal.
So, what are your grant writing goals for 2012?
Here are a few suggestions:
  • Develop a realistic writing timeline for each project, and stick to it. This week, develop a sample that you can use as a template.
  • Read at least 2 grant samples each week to improve your skill by taking in the successful grant writing of others. 
  • Acquire at least 5 new clients between today and June 30, 2012.
  • Reach out and develop professional relationships with at least 3 other grant writers this year.
  • Read The Grant Goddess Speaks… every day (or at least once a week), either on line or on your Kindle (Ok, that might be a little self serving on my part, but it really will help you be a better grant writer).

Once you have selected a goal or goals (no more than three), write them down.  Write them down where you can see them every day. Yes, every day.

Next, develop a brief action plan for achieving each goal.  What are the actions you plan to take each day, week, or month to make that goal a reality? Having the goal is critical, but having a plan to achieve it is just as important.

Using the example I gave above, I can look at my goal of getting to San Francisco by January 30, 2012 as often as I want, but I also need to make sure the care is in good working order.  I need to get gas, plan a route, schedule the trip, etc. If I don’t do those things, I’ll be sitting at home later wondering why I never got to San Francisco.

So, what are your grant writing goals for this year?
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Related posts:

Published by Creative Resources & Research http://grantgoddess.com

The Grant Goddess’ Favorite Posts

I always get reflective as we approach the end the calendar year. As part of that, I spent a little time looking back at some of the older posts on The Grant Goddess Speaks… and I found some pretty great tips and posts in the archives.  Some of them are so good that they deserve another shot at the light of day. So I decided to pull some out for your enjoyment.

Some of these are on the list because they have great advice.  Others are here because they are cute and funny. Regardless of why they made this list, they are among my favorites (in no particular order). Consider this list a special gift!

Enjoy!

If They Made a Movie About Grant Writing Consultants. . . 

Are You the Bear or the Salmon?

14 Tips to Stay Off The Naughty List

Disadvantaged by Expectations

The 12 Days of Christmas for Grant Writers 

Deadlines Are Like Burritos

The Detail Dilemma of Grant Writing

Grant Writer or Grant Valet?

Published by Creative Resources & Research http://grantgoddess.com

Taking Your Grant Research Beyond the RFA

I thought I’d re-post one of our video Tips from the Grant Goddess. All of our video tips are 5 minutes or less.  This one, which happens to be the very first one we produced, is all about taking your grant research beyond the RFA.

Check out our YouTube channel for even more tips and videos. We’ll be producing a lot more quick video tips within the next few weeks, so subscribe to the channel to make sure you are notified of new ones as they come out.

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Other posts you may like:

If They Made a Movie About Grant Writing Consultants

Grant Writing Success:  A Numbers Game?

The Worst Reasons for NOT Writing a Grant

Help! Grant Writer Drowning in Paper!

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:Learn the secrets of the Pros!  Download your free copy of 12 Secrets of Successful Grant Writers.

Taking Your Grant Research Beyond the RFA

I thought I’d re-post one of our video Tips from the Grant Goddess. All of our video tips are 5 minutes or less.  This one, which happens to be the very first one we produced, is all about taking your grant research beyond the RFA.

Check out our YouTube channel for even more tips and videos. We’ll be producing a lot more quick video tips within the next few weeks, so subscribe to the channel to make sure you are notified of new ones as they come out.

———————————-
Other posts you may like:

If They Made a Movie About Grant Writing Consultants

Grant Writing Success:  A Numbers Game?

The Worst Reasons for NOT Writing a Grant

Help! Grant Writer Drowning in Paper!

——————————–

:Learn the secrets of the Pros!  Download your free copy of 12 Secrets of Successful Grant Writers.

Published by Creative Resources & Research http://grantgoddess.com

Writing Good Letters of Support for Grants

One of the most difficult parts of the grant writing process is getting good letters of support from project partners. Collecting lots of letters is not the point.  In fact, having a big handful of poorly written letters will actually hurt your chances of funding, rather than help.

The whole point of submitting letters of support with a proposal is to document your collaboration and the contributions to be made by various partners. If your letters do not accomplish that point, they are more of a hindrance than a help.

Here are some tips to help you write and gather great letters of support:

  • Don’t use a form letter.  Yes, everyone is really busy, but using a form letter for all of your letters of support (just substituting the letterhead and the name of the organization) actually demonstrates a lack of collaboration, which is opposite to the effect you want. If you want to provide samples for your partners, fine, but be aware that some folks will just copy those samples unless you work with them very closely.  If your partners are unable to put together the kind of letters you need, it would be a better idea to write each individual letter for them and submit them to your partners for their approval and signature.  They can then make any changes they need before putting the letter on letterhead and signing.  They will be grateful for the help, and you’ll get better letters.
  • Include the identity of the partner, the nature of the relationship, and the nature of the contribution. That’s three core paragraphs.  The identity of the partner paragraph should include basic information about the agency authoring the letter.  The nature of the relationship paragraph should discuss the history of the relationship and how the parties are working together on the project in question. The history of the relationship would go here, too. The nature of the contribution paragraph should focus on what contributions the partner agency will make to the project during the life of the grant, or at least over the next year.  It should clearly delineate if the contribution is an in-kind donation of services or if the agency will be compensated for the contribution through the grant.
  • Quantify contributions whenever possible. Contributions can be quantified, but folks often hesitate to do so because they are afraid they will be asked to produce that donation in cash at some point.  That is not the case.  If you’re that worried about it, say in the letter that the contribution is in the form of services, not cash. An estimate of the actual dollar value of the contribution is enough.  This is a letter of support, not a tax receipt.
  • Put the letter on agency letterhead. This makes it look much more official than a letter on plain white paper. Remember, in the computer age, letterhead can be easily created for free.
  • Include the signature of the organization decision maker. The signature of the superintendent or executive director is generally more valuable than the signature of a coordinator or project manager; however, if a letter from a lower level employee in the organization would be more inclusive of details about how the agencies work together, go for it! Remember, the content matters.
  • Make sure the letters match what you said in the narrative.  This is why grant planning and writing can be so challenging.  Your partner letters need to reinforce and support what you said in the main grant narrative.  That means your partners really need to play some role in the planning and know something about the proposal.  They don’t necessarily need to see the full proposal before you can expect a letter, but they should at least know something about it. The more they know, the stronger the letters will be.

Taking the time to gather really good letters can make a big difference in your chances of funding.  Sometimes, the letters will make the difference.  Don’t make the mistake of underestimating their value.

On Friday, February 26, 2010, we’ll be hosting a Tips from the Grant Goddess BlogTalkRadio episode on this very topic. You can listen to the show live (and call in to ask questions, if you’d like) or you can listen to the recording of the show on-demand any time after the live broadcast at http://www.blogtalkradio.com/Veronica-Robbins . Of course, it’s free!

In addition, sometime within the next few days, we’ll be posting a FREE webinar on the topic (Writing Great Letters of Support for Grants).  You can access it through the webinar page on our website.

Writing Good Letters of Support for Grants

One of the most difficult parts of the grant writing process is getting good letters of support from project partners. Collecting lots of letters is not the point.  In fact, having a big handful of poorly written letters will actually hurt your chances of funding, rather than help.

The whole point of submitting letters of support with a proposal is to document your collaboration and the contributions to be made by various partners. If your letters do not accomplish that point, they are more of a hindrance than a help.

Here are some tips to help you write and gather great letters of support:

  • Don’t use a form letter.  Yes, everyone is really busy, but using a form letter for all of your letters of support (just substituting the letterhead and the name of the organization) actually demonstrates a lack of collaboration, which is opposite to the effect you want. If you want to provide samples for your partners, fine, but be aware that some folks will just copy those samples unless you work with them very closely.  If your partners are unable to put together the kind of letters you need, it would be a better idea to write each individual letter for them and submit them to your partners for their approval and signature.  They can then make any changes they need before putting the letter on letterhead and signing.  They will be grateful for the help, and you’ll get better letters.
  • Include the identity of the partner, the nature of the relationship, and the nature of the contribution. That’s three core paragraphs.  The identity of the partner paragraph should include basic information about the agency authoring the letter.  The nature of the relationship paragraph should discuss the history of the relationship and how the parties are working together on the project in question. The history of the relationship would go here, too. The nature of the contribution paragraph should focus on what contributions the partner agency will make to the project during the life of the grant, or at least over the next year.  It should clearly delineate if the contribution is an in-kind donation of services or if the agency will be compensated for the contribution through the grant.
  • Quantify contributions whenever possible. Contributions can be quantified, but folks often hesitate to do so because they are afraid they will be asked to produce that donation in cash at some point.  That is not the case.  If you’re that worried about it, say in the letter that the contribution is in the form of services, not cash. An estimate of the actual dollar value of the contribution is enough.  This is a letter of support, not a tax receipt.
  • Put the letter on agency letterhead. This makes it look much more official than a letter on plain white paper. Remember, in the computer age, letterhead can be easily created for free.
  • Include the signature of the organization decision maker. The signature of the superintendent or executive director is generally more valuable than the signature of a coordinator or project manager; however, if a letter from a lower level employee in the organization would be more inclusive of details about how the agencies work together, go for it! Remember, the content matters.
  • Make sure the letters match what you said in the narrative.  This is why grant planning and writing can be so challenging.  Your partner letters need to reinforce and support what you said in the main grant narrative.  That means your partners really need to play some role in the planning and know something about the proposal.  They don’t necessarily need to see the full proposal before you can expect a letter, but they should at least know something about it. The more they know, the stronger the letters will be.

Taking the time to gather really good letters can make a big difference in your chances of funding.  Sometimes, the letters will make the difference.  Don’t make the mistake of underestimating their value.

On Friday, February 26, 2010, we’ll be hosting a Tips from the Grant Goddess BlogTalkRadio episode on this very topic. You can listen to the show live (and call in to ask questions, if you’d like) or you can listen to the recording of the show on-demand any time after the live broadcast at http://www.blogtalkradio.com/Veronica-Robbins . Of course, it’s free!

In addition, sometime within the next few days, we’ll be posting a FREE webinar on the topic (Writing Great Letters of Support for Grants).  You can access it through the webinar page on our website.

Published by Creative Resources & Research http://grantgoddess.com