I was working on a grant for a client recently, and the grant called for the inclusion of some letters of support. As we were discussing it, the client asked if I would provide a template that her project partners could simply put on their letterhead and sign. I said, no, because templates are a bad idea. Rather than demonstrate collaboration and support they are actually a demonstration of the opposite.

Think about it.  If you really supported someone’s effort, would you show it by signing a form letter that was exactly the same as 20 others or would you write one that spoke to your personal reasons for suporting the person?

Instead of providing a template, I developed some guidelines (in writing, of course) for the partners to follow when developing their letters.  It explained the purpose of the letters and what information should go in each of three paragraphs.  It also gave some examples of potential contributions to the project that they might not think about.

I’ve used similar guides in the past and the result was excellent letters of support.

Several times during the planning process,however, the client would ask me about a template. I repeated my response and provided yet another copy of the guidelines.

As the deadline approached, the letters started pouring in and they were…..identical. Instead of following my instructions, the client chose to have someone in her organization develop a template and distribute it to the partners.

Not only was it a template, but it was a bad template.  It did not include the specific information that the RFP said should be in each letter.  Apparently, the client didn’t even read the guidelines because that information was all there.  We had even talked it through at one point early in the process, but that information apparently was lost as the process continued.

The client was paying a lot of money for an experienced and successful grant writer to write the proposal and guide her organization through the process, but she chose to ignore the advice they paid for. As a result, their application package ended up being substantially weaker than if they had followed the directions. They tried to save everyone some time, and the cost of that effort may be that they don’t get the grant.

I guess that makes it a pretty expensive template.

——————

Here’s more information on writing good letters of support.

Would you like to have new posts on The Grant Goddess Speaks… sent directly to your email inbox? If so, just enter your email address in the box on the side bar to the right. Don’t worry.  Your email addy is safe with us. We never share or sell them.