Category Archives: grant planning

Uh-Oh: We Got the Grant, But We Didn’t Plan!

Often when you are applying for grants clients get very excited and can tend to exhibit what Alan Greenspan called “irrational exuberance.”


It is important to remember as a grant writer that developing grant applications without proper planning can create more problems than the grant funding would solve. There is a considerable amount of responsibility and work that goes along with implementation of a successfully funded grant. Careful planning throughout grant development is vital in order to ensure successful implementation.

Here are 10 things to consider when planning for submission of a grant proposal to ensure that your grant is well thought out, realistic, and is based on achievable objectives:
  1. Establish a planning committee before the RFP is publicized. Be certain to include all relevant partners who may be interested in participating, impacted by the grant services, and who are logical partners to share costs and in-kind services.
  2. Maintain meeting records for the committee including roster, minutes, and agendas.
  3. Engage the committee in a needs assessment and program planning process.
  4.  Work out collaborative agreements and partnerships.
  5.  Develop memoranda of understanding and letters of commitment among the partners.
  6. Gather resolutions from boards and leadership committees of the partner organizations.
  7. Obtain commitments from the partners for materials, services, budget commitments, participation in governance, and commitment to contribute data.
  8. Develop a program design that the planning committee is in agreement with to address the needs identified in item 3.
  9. Create an evaluation design to ensure that partners are aware and committed to data collection that will validate the achievements of the grant program.
  10. Engage the planning committee in reviewing the grant narrative as it is being developed in order to ensure its accuracy and feasibility.

Often it is the responsibility of the grant writer to act as the voice of reason and to share their experience with clients who may be irrationally exuberant (or irrationally hesitant) about a grant opportunity. This may seem counterintuitive, in that you may feel that you are losing valuable business; however, it’s good business to bring funding to your client if it is going to result in positive programs and positive outcomes that make them look good and help them achieve their mission. Enabling clients to apply for grants that they are either unqualified to implement or are of a scale that is beyond their capacity is harmful to your relationship with your client in the long run.

My master teacher always told us that failing to plan was planning to fail. Grant writers must be proactive in assisting their clients in the planning process to ensure that the grant submitted is realistic both in terms of current reality and future feasibility for implementation.


By:  Derek Link


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Other posts from The GrantGoddess Speaks that you might like:

How Did I Learn Grant Writing?  – Derek Link

Grant Writer Stalked by Client

Rantings of an Opinionated Grant Writer

Help! Grant Writer Downing in Paper!

How Positive Writing Makes a Better Grant

Also, take some time to visit A Writer’s Journey for more thoughts on writing.

Uh-Oh: We Got the Grant, But We Didn’t Plan!

Often when you are applying for grants clients get very excited and can tend to exhibit what Alan Greenspan called “irrational exuberance.”


It is important to remember as a grant writer that developing grant applications without proper planning can create more problems than the grant funding would solve. There is a considerable amount of responsibility and work that goes along with implementation of a successfully funded grant. Careful planning throughout grant development is vital in order to ensure successful implementation.

Here are 10 things to consider when planning for submission of a grant proposal to ensure that your grant is well thought out, realistic, and is based on achievable objectives:
  1. Establish a planning committee before the RFP is publicized. Be certain to include all relevant partners who may be interested in participating, impacted by the grant services, and who are logical partners to share costs and in-kind services.
  2. Maintain meeting records for the committee including roster, minutes, and agendas.
  3. Engage the committee in a needs assessment and program planning process.
  4.  Work out collaborative agreements and partnerships.
  5.  Develop memoranda of understanding and letters of commitment among the partners.
  6. Gather resolutions from boards and leadership committees of the partner organizations.
  7. Obtain commitments from the partners for materials, services, budget commitments, participation in governance, and commitment to contribute data.
  8. Develop a program design that the planning committee is in agreement with to address the needs identified in item 3.
  9. Create an evaluation design to ensure that partners are aware and committed to data collection that will validate the achievements of the grant program.
  10. Engage the planning committee in reviewing the grant narrative as it is being developed in order to ensure its accuracy and feasibility.

Often it is the responsibility of the grant writer to act as the voice of reason and to share their experience with clients who may be irrationally exuberant (or irrationally hesitant) about a grant opportunity. This may seem counterintuitive, in that you may feel that you are losing valuable business; however, it’s good business to bring funding to your client if it is going to result in positive programs and positive outcomes that make them look good and help them achieve their mission. Enabling clients to apply for grants that they are either unqualified to implement or are of a scale that is beyond their capacity is harmful to your relationship with your client in the long run.

My master teacher always told us that failing to plan was planning to fail. Grant writers must be proactive in assisting their clients in the planning process to ensure that the grant submitted is realistic both in terms of current reality and future feasibility for implementation.


By:  Derek Link


————————————


Other posts from The GrantGoddess Speaks that you might like:

How Did I Learn Grant Writing?  – Derek Link

Grant Writer Stalked by Client

Rantings of an Opinionated Grant Writer

Help! Grant Writer Downing in Paper!

How Positive Writing Makes a Better Grant

Also, take some time to visit A Writer’s Journey for more thoughts on writing.

Published by Creative Resources & Research http://grantgoddess.com

Form a Grant Planning Committee

Non-profit consultant and grant writer, Derek Link, offers some advice about forming a grant planning committee:

For those of you brave enough to read a post with such a seemingly reckless title, one that could severely curtail our readership, forfeit RSS feeds by the millions, and perhaps even be banned in certain Western states, please keep reading you intrepid seekers of grant knowledge.
What I am suggesting is that if your organization needs grants, forming a planning committee will enable you to do several important things:

1) Bring potential collaborative partners to the table – Successful grants these days – large ones in particular – often require that there are collaborative partners. This is because there can be overlapping and competing interests. Funders are worried that grant money will be wasted on poorly targeted or duplicative efforts.

2) Accurately targeting needs for grant funding by spending enough time around a table talking, to truly understand an issue from diverse perspectives. Sometimes the answer to a problem is sharing existing resources not seeking new ones.

3) Break past agency turf wars by spending enough time with leaders from other agencies to form solid relationships. Everyone wants the client to win, but sometimes agencies hold their mission so tightly they drive off potentially helpful collaborative partners.
There are other good reasons for forming a planning committee, and there are also cautions. Here are some key don’ts:

1. Don’t accept members who won’t send a decision-maker to the meetings.

2. Don’t keep members who don’t/won’t make the commitment to attend every time you meet.

3. Don’t birdwalk – Make meetings N.E.A.T. (Nature-Expected Outcomes-Agenda-Time).

4. Identify the common priorities using a needs assessment.

5. Don’t keep meeting if common ground can’t be established.

While another committee and another set of meetings may initiate a reaction similar to a carnival tilt-a-whirl, a grant planning committee can yield well-targeted, productively collaborative grant applications.

——————————————-

Click here for more great grant writing resources.

Form a Grant Planning Committee

Non-profit consultant and grant writer, Derek Link, offers some advice about forming a grant planning committee:

For those of you brave enough to read a post with such a seemingly reckless title, one that could severely curtail our readership, forfeit RSS feeds by the millions, and perhaps even be banned in certain Western states, please keep reading you intrepid seekers of grant knowledge.
What I am suggesting is that if your organization needs grants, forming a planning committee will enable you to do several important things:

1) Bring potential collaborative partners to the table – Successful grants these days – large ones in particular – often require that there are collaborative partners. This is because there can be overlapping and competing interests. Funders are worried that grant money will be wasted on poorly targeted or duplicative efforts.

2) Accurately targeting needs for grant funding by spending enough time around a table talking, to truly understand an issue from diverse perspectives. Sometimes the answer to a problem is sharing existing resources not seeking new ones.

3) Break past agency turf wars by spending enough time with leaders from other agencies to form solid relationships. Everyone wants the client to win, but sometimes agencies hold their mission so tightly they drive off potentially helpful collaborative partners.
There are other good reasons for forming a planning committee, and there are also cautions. Here are some key don’ts:

1. Don’t accept members who won’t send a decision-maker to the meetings.

2. Don’t keep members who don’t/won’t make the commitment to attend every time you meet.

3. Don’t birdwalk – Make meetings N.E.A.T. (Nature-Expected Outcomes-Agenda-Time).

4. Identify the common priorities using a needs assessment.

5. Don’t keep meeting if common ground can’t be established.

While another committee and another set of meetings may initiate a reaction similar to a carnival tilt-a-whirl, a grant planning committee can yield well-targeted, productively collaborative grant applications.

——————————————-

Click here for more great grant writing resources.

Published by Creative Resources & Research http://grantgoddess.com